Online Booth Lottery Information

Join us for the online Booth Selection Lottery, February 21 & 22, to secure your space before sales becomes available to the general public, and save $150 per 10x10 booth space!

SAVE THE DATES:

January 31 ASAE Alliance Partners
February 21 (Technology/Business Service companies)
February 22 (Hospitality/Meeting Services companies)

Note: ASAE Alliance Partners and Endorsed Business Providers will be provided necessary appointments times ahead of all other general lottery participants.

Online Booth Selection Lottery Key Dates:

• Lottery (pre-sale) Invitation to RSVP (sent to past exhibitors and interest list): December 5, 2023
• Lottery RSVP Deadline: January 12, 2024
• Group/Block Forms Due: January 12, 2024
• General Exhibit Sales Open to the Public: February 26, 2024
• All balance payments due no later than: May 2, 2024

WHAT HAPPENS ON LOTTERY DAY:

After you submit your RSVP and pay the deposit, you will receive an email to confirm that you should select the booth during your assigned appointment time.On February 20, you will receive your official Appointment Time email.

Once logged in at your exact assigned appointment time, you will follow the instructions below to select your booth:

1. Hit the Start button
2. Confirm your primary Booth Coordinator contact information and then click the "Continue" button on the bottom of the page.
3. While in the Booth Space Selection page, execute the following to secure your booth space:
   • To choose your booth space, simply click the booth(s) desired on the floorplan. The screen will highlight your selected booth(s) in green, which confirms your selection.
     • Available booths are shown in blue; booths already occupied will be shown in yellow.
     • The name of the exhibitor occupying yellow booths will be displayed upon hovering over the booth with your mouse.
     • Change your mind? Simply click on the booth(s) you no longer desire to release your choice(s). Upon doing so, the booth will return to it's original blue color. You can then select a different booth(s).
     • If you are selecting an island booth (20x20 or larger), you must select from pre-drawn islands on the floor.  You may not create your own island. 
     • If you are selecting your booth using a mobile device, such as an iPad, you will need to click on your preferred booth twice in order to select it and twice again to un-select it.
   • Once you have all the booth(s) you want, click the Continue button at the bottom of the page and this will officially secure the booth under your name.
4. Follow the prompts through the end of the form, relax, and wait for your preliminary confirmation email! Invoices for balances due will be sent shortly after we apply your paid deposit fees, confirm your company ASAE membership status and review your booth space requirements.

NOTE: If you are a group representative, you must choose all the booth space during your appointment time to accommodate your entire group. If you neglect to do so, you will need to choose from booths available at the time of discovery.

DO YOU WANT TO ENSURE YOUR BOOTH IS NEXT TO ANOTHER COMPANY'S BOOTH?

• Ensure there is a designated Group/Block Captain that will work with ASAE Show Management Team and arrange all booth placements for your entire Group/Block during the online booth lottery.
• Please have the designated Group/Block Captain fill out the Group/Block form found HERE
• If a member of your Group/Block needs a copy of the RSVP Invite email, please have them contact us at exhibit@asaecenter.org, so we can add them to our Lottery RSVP system
• ALL participants within any Group/Block, must RSVP and pay the deposit
• Please ensure each of your partners indicate on the RSVP form which Group/Block they are in
• Submit all forms no later than January 12

2024 Booth Rates:

*Cost is per exhibiting company.
To determine pricing for additional sizes, use the cost per 10x10 inline/corner and multiply by the number of booths you desire.
**Additionally, if you utilize multiple corner booths, you will need to calculate using the corner booth rates accordingly.

How Many Registrations Do I Get?
One (1) FREE Exhibitor Full Conference Access Registration with each 10x10 purchase; AND option to purchase up to an additional three (3) more per 10x10 for $899 each.

20x20 Island (4 corner booths)    4 FREE; Can Purchase up to 12 more
20x30 Island (6 corner booths)    6 FREE; Can Purchase up to  18 More
20x40 Island (8 corner booths)    8 FREE; Can Purchase up to  24 More
30x30 Island (9 corner booths)    9 FREE; Can Purchase up to 27 More
20x50 Island (10 corner booths)  10 FREE; Can Purchase up to 30 More

What Is Included With Booth Purchase: (per 10x10)**

• Almost 10 hours of exhibit hours over two days; with final day option to conduct your important client meetings in our exclusive Business Connection Lounge (BCL)!
• One full access booth staff registration and the opportunity to purchase up to three additional (Sorry -Expo Hall only badges are not available).
• Access to all ASAE Annual Meeting & Exposition educational offerings and opening and closing evening networking events.
• Pre- and post-show mailing lists of opted-in executives, including attendee demographics.
• Company Listing in online Exhibitor Directory, including a 25-word description on multiple platforms including: the event website and mobile app (upgrades available).
• Visibility within the live online floor plan with link to your company website.
• Ability for conference attendees to schedule one-on-one appointments with you.
• Exclusive access to the Business Connection Lounge (BCL), which includes open seating and private meeting rooms.
• “We’re Exhibiting” logo to use in your marketing and post on your website.
• Standard 8' high pipe and drape back wall with 3' high draped side rails.
• Standard 7'' x 44'' identification sign for linear booths.

Interested in learning more about Sponsoring? Click below to get additional details.I Want To Sponsor