Policies

Meeting & Expo Event Policies

Policies & Information

The 2022 ASAE Annual Meeting & Exposition is open to association and association management company professionals, consultants, federal government employees, higher education professionals, corporate meeting planners, and attorneys. Meeting registration is only open to those business partner members who exhibit. Exceptions are made only for ASAE Board of Directors, Content Leaders (speakers), and volunteer council/committee members whose council/committee is meeting in person during the ASAE Annual Meeting & Exposition in Nashville. This ensures a high buyer/supplier ratio. No one under the age of 18 may enter the exhibit hall at any time. ASAE reserves the right to refuse ineligible registrations.

All registrations are reviewed to ensure they meet ASAE eligibility policies. ASAE reserves the right to refuse or cancel all ineligible registrations at any time and shall not be held accountable for any outside fees associated with this cancellation. Please refer to the specific Eligibility Policy above.

All registration cancellations and refund requests must be made in writing by July 22, 2022. A refund of the full conference fee, minus a $75 administrative fee, will be given for cancellations received by that date. No refunds will be granted for requests submitted after July 22, 2022. Submit all requests to ASAE Registration via email at ASAEservice@asaecenter.org. ASAE regrets that refunds will not be given for no-shows. All requests for exceptions to the cancellation/refund policy must be submitted in writing by the registrant with appropriate documentation no later than August 26, 2022. After that time, no refund considerations will be made.

Substitutions within this program are gladly accepted. A substitution of your full registration is permitted prior to the conference by submitting a written request to ASAEservice@asaecenter.org. Onsite transfers must be accompanied by proof of the original confirmation letter. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution. Badge sharing, splitting, and reprints are strictly prohibited.
 

PLEASE NOTE: ASAE Research Foundation's - The Classic, Nashville City Tours, Community Connections, and 5K are all fundraising activities, and we are therefore unable to refund tickets purchased; however, tickets are fully transferrable.

Use of a discount code is only valid at the time of the initial purchase/registration. Refunds will not be authorized for existing registrations where the special offer was received after the initial purchase. Limit one (1) special offer/discount code per registration.

Use of a discount code is only valid at the time of the initial purchase/registration. Refunds will not be authorized for existing registrations where the special offer was received after the initial purchase. Discount codes cannot be applied to already reduced/discounted registrations, including ASAE Organization Member rates. Limit one (1) special offer/discount code per registration.

Invite your spouse or a non-industry guest to Nashville! A special guest registration is available for $445 which includes: Saturday and Tuesday evening events, Opening and Closing keynote sessions, and admittance to the Association Solutions Marketplace (Expo) on Sunday and Monday! You can also purchase individual a-la-carte spouse/guest tickets for the Saturday and/or Tuesday evening events, Nashville Tours or Community Connection activities. Please note: guest qualification applies to those individuals not in the industry.

For those bringing children to the 2022 ASAE Annual Meeting & Exposition, child care will be provided by Mobile Mommies. This local company, certified as a Minority Business Enterprise with the city of Nashville, will provide a babysitter for your hotel room or other space on an individual basis.

Mobile Mommies is staffed exclusively by professional adult babysitters who provide a trusted pair of helping hands for your family and age-appropriate games to keep your child occupied and entertained for hours. As a company, Mobile Mommies is the only event child care service member of Nashville and has been owned, operated, and remained in good standing in the state of Tennessee for over 8 years. Their slogan is "No Mess. No Fuss. Leave the Kids with Us!"

Each Mobile Mommies caregiver arrives at your hotel or venue ready to engage the children age-appropriate and entertaining play while still making sure they get to bed on time. From newborns to tweens, including children with special needs, Mobile Mommies makes babysitting safe and fun for all.

Safety is Mobile Mommies #1 priority and all of their caregivers are personally vetted to ensure the highest of quality care for your child. Mobile Mommies is not an online list of names but rather a trusted cooperative of people who love caring for children, have experience, comprehensive background checks, reference checks, academic degrees in early childhood education and interviewed by a professional in the industry who holds a Secret Security clearance with the Federal Government of United States of America.

To book, you can call 877-311-4556 or send an email to info@mymobilemommies.com. Upon booking, please reference the 2022 ASAE Annual Meeting & Exposition. We care for your child as one of our own!

By attending the 2022 ASAE Annual Meeting & Exposition, you’ll earn credit hours toward certification or renewal of the Certified Association Executive (CAE) designation.

Payment in full is required in order to process online registrations. We regret that we are unable to accommodate requests for invoices. We welcome payments in the form of American Express, Diner’s Club, Discover, MasterCard, and Visa. If you need to pay by wire transfers or check, please email us for a paper registration form at ASAEservice@asaecenter.org.

You will receive an email confirmation of your registration from the ASAE Registration Department, (please add ‘ASAEservice@asaecenter.org’ to your safe senders list). If you have not received a confirmation within 10 business days after registering, please contact the Member Services Center: ASAEservice@asaecenter.org, or by calling 888.950.ASAE (2723).

Registration and attendance at, or participation in, ASAE meetings and other activities constitutes an agreement by the registrant to the use and distribution of the registrant or attendees' image or voice in recordings (both live and on-demand), photographs, videotapes, electronic reproductions and audiotapes of such events and activities by ASAE and other third parties, including but not limited to the vendors, the host city, and the host CVB. Your registration may include technology that monitors your activities throughout the meeting, such as session attendance and exhibit booths visited.

Our goal is to provide truly exceptional offerings and services, and we won't be happy until you are. If any programs, products, or services of ASAE do not fulfill our promise, we will make the situation right. 

It is the policy of ASAE to hold meetings, conferences, and other professional events where barriers of any type do not exclude people from attending or participating. Find information pertaining to accessibility at the 2022 ASAE Annual Meeting & Exposition here.

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